California’s pay data reporting law requires employers to file annual pay data reports with the California Civil Rights Department (CRD).  This law applies to any employer with 100 or more employees nationwide, even if only one of those employees works in California.  The law was originally enacted in 2020 and amended in 2022 via Senate Bill (SB) 1162 to require covered employers to report median and mean hourly rates within each job category for every combination of race, ethnicity, and sex.  SB 1162 also added a requirement to report data regarding workers employed through labor contractors.

The deadline to report Pay Data for reporting year 2023 is Wednesday, May 8, 2024.  Failure to report by this date can carry penalties, including: (1) A fine of up to $100 per employee for failure to file your annual Pay Data Report; and (2) a fine of up to $200 per employee for subsequent failures to file annual Pay Data Reports.

We encourage employers to familiarize themselves with the reporting process outlined on the CRD website (https://calcivilrights.ca.gov/paydatareporting/), where employers can access the online portal for submitting annual reports, a user guide for navigating the portal, report templates, common FAQs, and additional resources.

Should you have any questions or require assistance navigating the reporting requirements, please contact your Hill Farrer attorney or any member of our Labor and Employment department at (213) 620-0460.